nSpect and nForce support Hazardous Waste Management in Kansas

PUBLISHED 08/28/2015 by WINDSOR SOLUTIONS

PORTLAND, OR - Windsor implemented both the nSPECT mobile inspections system as well as nFORCE, Windsor’s complete hazardous waste (RCRA) solution for the Bureau of Waste Management in the Kansas Department of Health and Environment (KDHE).

Both nSPECT and nFORCE are hosted in Windsor’s’ cloud hosting environment, enabling timely responsive support of the KDHE. 

nFORCE was implemented to provide the KDHE with an out of the box solution for managing all aspects of the RCRA program. Through this solution KDHE has migrated from entering data into EPA’s RCRAInfo system to managing its own data and automatically submitting the data to EPA through the Exchange Network.

To facilitate their data collection and management for both the hazardous waste and solid waste programs, the KDHE opted to implement nSPECT, Windsor’s mobile inspection solution.  nSPECT and nFORCE were connected to one another to allow the two-way exchange of data between the systems. Data from nFORCE is pushed into nSPECT to pre-populate inspection forms with data for field confirmation. On completion of the inspection, nSPECT pushes corrected data as well as the inspection results into the nFORCE system. 

When in the field with their tablets, inspectors have all the information necessary to perform an inspection.  All their program forms are available to them on the tablet even when there is no data connection. Inspection forms pre-populated with data from nFORCE are then used to confirm data, collect field observations, cite violations, take photos and collect GPS coordinates, all without a data connection.  KDHE inspectors will often be in the field in remote locations, and return to the office after several days to synchronize data with the nSPECT data server.

The inspection report is automatically generated from nSPECT reflecting the observations during the inspection, noting cited violations and providing a photo log with meta-data for all photographs taken during the inspection for supporting evidence.  

Once the inspection data has been synchronized with the nSPECT data server, inspectors can continue to work on and refine the inspection form data, to accurately reflect the inspection observations.  When the inspector marks an inspection as complete, nSPECT synchronizes the data with nFORCE to:

  • update any pre-populated data,
  • create the inspection records in nFORCE
  • create records for any cited violations
  • insert a copy of the inspection report into nFORCE   

Prior to the nSPECT/nFORCE implementation the KDHE compliance inspection process was a highly manual exercise.

  • Paper copies of each inspection form had to be kept in their vehicle, as it was not known beforehand what might be discovered in the field.
  • Notes and observations were collected on the form and often had to be transcribed once back in the office to better reflect the observations.
  • An inspection report had to be written and reviewed by supervisors
  • Photos had to be downloaded from the digital camera and manually placed into the photo log of the inspection report.
  • A RCRAInfo data entry form had to be completed and provided to a data entry technician, denoting all relevant inspection and violation information for key-punch into EPA’s RCRAInfo system.
  • The data entry technician had to log into RCRAInfo to key-punch the data.

With any of the above steps there could be delays, increasing the time needed to report the data to EPA. 

With the implementation of nSPECT/nFORCE, KDHE has significantly reduced its effort necessary for the compliance life-cycle.

  • All forms are readily available on the tablet.
  • Data is prepopulated.
  • They enter the data once – in nSPECT.
  • Inspection can be routed to supervisors for review in nSPECT.
  • Inspections and violations are automatically inserted into nFORCE.
  • The entire inspection report and photo log is automatically generated by nSPECT based on the data collected in the field.
  • Inspection data is automatically sent to EPA’s RCRAInfo through the Exchange network, eliminating data entry.

The KDHE has seen:

  • a reduction in the cost and effort in recording data and preparing inspection report documents
  • a reduction in the lead time for preparing an inspection report and returning to compliance
  • an improvement in data quality through the use of standardized, paperless forms for data entry.

CONTACT Steve Rosenberger

Steve Rosenberger

Windsor Solutions
(503) 675-7833 ext. 204
Email